Tape Vault Storage: Disaster Recovery Strategy & Corporate Risk Management

Today’s business world exists in an almost entirely electronic space.  Paper is being phased out as online document management and cloud technology take over.  Older, important business documents still reside on paper, but on a wide variety of other media formats as well.  This can make it difficult to consolidate and safely store unused or less frequently accessed information in one concise system.

Does your organization have an abundance of business documents, but you don’t access them often enough to need it all on-site in a filing cabinet or storage closet? EnTrust’s tape vault is a great solution to consolidate data into one format, and to store in a safe location. The tape vault is a bunker located within EnTrust’s Richmond facility.

The tape vault provides much more than just a storage space for business documentation.  In the event of natural disaster or severe power outage, it is imperative that your recently accessed and produced data is updated and safely stored.  There are many types of disaster recovery systems available to businesses today.  However, the tape vault is an actual vault with physical copies of your data. Nothing is electronically stored in the cloud.  There are no online security concerns, no hoops to jump through to get online information re-booted after a system shut-down.  Tape storage services are an effective strategy for disaster recovery.

Corporate liability is another concern leading companies to consider a tape vault for data storage. How and where confidential and sensitive information is stored directly affects the livelihood of your business and your clients.  Protect your information, and theirs, by securely storing information in a tape vault.  Not only will this information be backed up in the event that something is deleted or mistakenly modified, but it is located off-site in a secure facility where unauthorized users can’t accidentally access it.Find out how EnTrust’s tape vault can provide added security and protection to your business by calling us today at (804) 358-8077.

Why is Mobile Shredding the Most Secure Solution for Document Destruction?

There are many solutions to document destruction and shredding.  Some companies do it themselves in-house with small, personal paper shredders.  This works well, but really only on small quantities of paper, not for high capacity needs.  Other companies choose to transport their documents to a shredding site.  This is another good option, but there are security concerns.

Companies must protect their own information as well as their customer’s.  Identity theft cases are at an all-time high.  The government has become more involved by increasing regulations on compliance for organizations of all types and sizes.

Mobile shredding is the only guaranteed, safe solution for document destruction.

How is mobile shredding with EnTrust the most secure solution?

  • You don’t have to worry about security while documents are being transported—we come to you, and your information never leaves your sight. Our truck is parked right outside your location; you have the option to see each document as it is put through the shredder.
  • Destruction is oftentimes one of the steps in a document’s lifecycle that is overlooked and isn’t fully controlled.  Mobile shredding provides continued security of sensitive information and chain of control when documents are destroyed.
  • EnTrust is fully compliant with local, state, and federal regulations— meaning you don’t have to worry about stringent guidelines for safely disposing sensitive information.  We take care of that for you as part of our service guarantee.

If your business is looking for a safe, convenient and 100% secure solution to document destruction, mobile shredding is the answer.  To learn more about EnTrust’s mobile shredding services, call us today at (804) 358-8077 or send an email to Daniel Hicks at dhicks@entrustrm.com or Al Whitlock at awhitlock@entrustrm.com and we will help you get started.

The Lifecycle of a Document Enhances Security Risks. Document Shredding is the Solution.

Strict privacy laws and an increase in identity theft cases make document shredding an important component to running a reliable and trustworthy business.  Ensuring the privacy of confidential business documents is of paramount importance to your clients.  Of equal importance is your compliance in practicing good records management on their behalf.

Document shredding is a very easy and secure process when compared to the damage done once your client’s information, or your own, ends up in the hands of criminals trying to commit identify theft.  It only takes one piece of confidential information for a thief to learn much more about your company and to greatly affect your livelihood.

It is important to understand the life-cycle of a document to realize how significant paper shredding is to your client’s security and your own.  For example, after a document is created, it is stored, retrieved, modified, shared and distributed—these actions happen over and over.  Throughout the life of a single document this repeated cycle makes them prone to identity theft or landing in the hands of an unauthorized user.  This is why it is important to consider digital document management options and secure shredding.

There are many security benefits to document shredding with EnTrust, such as:

  • Compliance with federal and/or industry standards
  • Decreased chances of identity theft or loss of confidential documents
  • Knowledge of changing privacy regulations to guarantee maximum protection
  • Responsible and protected service when documents are in our possession
  • Less worry about document security, more focus on recovery and backup

Document shredding is an essential component to being reliable and competitive in today’s marketplace.  For more information on how to get started, or if you have questions on the security benefits of paper shredding and mobile shredding, call EnTrust today at (804) 358-8077.

 

Is Document Security Possible with a Commercial Move?

Just like picking up and moving to a new home, moving offices is a pain until you get unpacked, organized and settled. A commercial move involves much more than packing clothing and knick-knacks and hoping nothing breaks in the process.   It carries with it the headache of packing years and years of business records. How is it possible to keep confidential documentation safe when using a commercial moving service?

EnTrust combines important document security measures with its commercial moving services.  We offer clients secure commercial moving service so that the focus is on starting over at your new office, not starting over because sensitive information was lost or leaked during the chaos of an unorganized, poorly handled move.

Where else can you get a professional, reliable and organized commercial moving company, but also get records management, off-site site document storage and document shredding?  It’s an easy answer—EnTrust. Other commercial moving companies may have a great reputation and quality customer feedback, but do they have the foundation of documentation security like Entrust?

When using our commercial moving service for your office move, you gain much more added value services.  For example, at EnTrust we…

Assess your current layout including furniture and belongings, along with your schedule and desired time line, to create the most cost effective, organized and timely commercial moving strategy.

 Purge and shred documents that don’t need to move with you, and we do it on site to avoid the risks associated with taking them elsewhere to destroy.

 House documents that you want to keep, but don’t need inside your office in offsite storage.

 As you can see, at EnTrust we are much more than a commercial moving company.  We give you the service and delivery of a commercial moving company with the added perks of knowing it’s completed in a way that keeps your company’s and your client’s livelihood safe and secure.  For more information on commercial moving, records management, document shredding and offsite tape storage, call us today at (804) 358-8077.

 

 

Space Saving Records Management—Benefits of Offsite Document Storage

Offsite document storage saves space while ensuring your records management is efficient and safe. In today’s business world, thieves are able to steal your trade secrets from your trash can. This makes the safety and confidentiality of your documents a top priority. Many businesses lose sight of this and resort to ineffective records management techniques. Offsite document storage will ensure that your records will be in good hands and reduce security risks. Plus there are several other benefits:

  • Because your documents are stored offsite, you will have more space to create offices, a break room, or another workroom.
  • You also have the ability to downsize if desired. This allows you to put more money back into your business.
  • When you use offsite document storage for records management, you can still control access to your information so that only authorized personnel can view your files.
  • When your company relocates, you don’t have to worry about losing your files. You can keep your confidential records in one place with offsite document storage.
  • Not only that, you will also know where every file is located. No more searching for last year’s income-expense report. You can call the company and they will locate it for you.

Offsite document storage is a records management solution that ensures your authorized employees are the only people who have access to your records and keeps them all in one place. Contact us for more information on records management and offsite document storage. Give us a call at (804) 358-8077.

Efficient Records Management—Security Benefits of Document Destruction

Records management involves more than just filing, recycling and shredding of confidential information. Document destruction is a key measure to ensure that your confidential records don’t end up in the wrong hands. The threat of identity theft is very real but it can be prevented by practicing good records management. As an entrepreneur, you always want to keep your company safe and secure. What is the benefit of including document destruction in your records management efforts?

  • Security: As stated earlier, you want to keep your information out of criminals’ reach.
  • It’s the law. Privacy has become a legal matter. As a result, companies are now required to shred confidential documents.
  • Identity theft. Trade secrets are no longer secret. Stealthy thieves tend to steal even from company’s trash cans. Destroying your documents will keep your trade secrets out of reach.

How often should you use document destruction services? It is recommended that you shred your records at least once a year as part of good record management practice. Also, you should review your documents and records for potential destruction every time your company relocates. Contact us for more information on records management and document destruction services. Call EnTrust at (804) 358-8077.

Knowledge Center

Association for Information and Image Management
http://www.aiim.org

National Association for Information Destruction – Facts
http://www.naidonline.org/facts.html

Business Management Daily’s “The Office Organizer- 10 Tips”
http://www.businessmanagementdaily.com