Entrust Records Management

Space Saving Records Management—Benefits of Offsite Document Storage

admin — Mon, 02 Apr 2012 18:17:48 +0000

Offsite document storage saves space while ensuring your records management is efficient and safe. In today’s business world, thieves are able to steal your trade secrets from your trash can. This makes the safety and confidentiality of your documents a top priority. Many businesses lose sight of this and resort to ineffective records management techniques. Offsite document storage will ensure that your records will be in good hands and reduce security risks. Plus there are several other benefits:

Because your documents are stored offsite, you will have more space to create offices, a break room, or another workroom.
You also have the ability to downsize if desired. This allows you to put more money back into your business.
When you use offsite document storage for records management, you can still control access to your information so that only authorized personnel can view your files.
When your company relocates, you don’t have to worry about losing your files. You can keep your confidential records in one place with offsite document storage.
Not only that, you will also know where every file is located. No more searching for last year’s income-expense report. You can call the company and they will locate it for you.

Offsite document storage is a records management solution that ensures your authorized employees are the only people who have access to your records and keeps them all in one place. Contact us for more information on records management and offsite document storage. Give us a call at (804) 358-8077.

Efficient Records Management—Security Benefits of Document Destruction

webstrat — Mon, 02 Apr 2012 18:01:12 +0000

Records management involves more than just filing, recycling and shredding of confidential information. Document destruction is a key measure to ensure that your confidential records don’t end up in the wrong hands. The threat of identity theft is very real but it can be prevented by practicing good records management. As an entrepreneur, you always want to keep your company safe and secure. What is the benefit of including document destruction in your records management efforts?

Security: As stated earlier, you want to keep your information out of criminals’ reach.
It’s the law. Privacy has become a legal matter. As a result, companies are now required to shred confidential documents.
Identity theft. Trade secrets are no longer secret. Stealthy thieves tend to steal even from company’s trash cans. Destroying your documents will keep your trade secrets out of reach.

How often should you use document destruction services? It is recommended that you shred your records at least once a year as part of good record management practice. Also, you should review your documents and records for potential destruction every time your company relocates. Contact us for more information on records management and document destruction services. Call EnTrust at (804) 358-8077.

Knowledge Center

admin — Tue, 17 Jan 2012 23:51:06 +0000

Association for Information and Image Management
http://www.aiim.org

National Association for Information Destruction – Facts
http://www.naidonline.org/facts.html

Business Management Daily’s “The Office Organizer- 10 Tips”
http://www.businessmanagementdaily.com