How to Choose a Secure Data Destruction Strategy

There is a life-cycle to every document.  First, a document is created. It is then distributed to users for its intended purpose.  Once the document is used for the reason in which it was created, it tends to sit for a while.  Users reference it occasionally, so it’s still necessary to have available.  After it’s no longer needed for everyday business operations, it sits idly on a desk or in filing cabinet.  Often a business must keep a document accessible due to security or compliance regulations.  Even once that period has passed, the document is usually still housed somewhere in your office.  Here, it takes up unnecessary space and could potentially be subject to review by unauthorized persons.  This is when having a document destruction strategy becomes important.

Deciding on the best strategy depends on what kind of data you have, its influence level, and how efficiently you want it removed.  It is equally important to determine a data destruction strategy that takes into account data that needs to be retained.  All of this is critical to keeping your records organized, and to maintaining an efficient office that doesn’t spend money to retain documents that are no longer needed.

At EnTrust, we understand that every business has unique needs for a data destruction strategy and schedule.  This is why it is crucial to understand your business and how you use data before we can suggest a method.  You might only need on-site mobile shredding to remove documents that have run their full lifecycle.  It’s possible that you might want to hold onto those records, but that you will need to destroy physical hard copies.  In this scenario, documents are scanned and housed electronically in your system, or in our secure tape vault storage facility.  If you choose to retain all physical copies, but would like them to be stored off-site, we can take care of this, too.

To learn more about developing an effective and meaningful retention and/or destruction schedule, contact EnTrust today.